ROTARY LOMBARDI AWARD VOTING PROCEDURES AND TIMELINE
MARCH
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Begin to compile draft of new (Preliminary) Watch List – all players voted to 1st team all-conference or 1st team all-American (coach list for both)
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Confirm preliminary Watch List with SIDs
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Release Preliminary Watch List to coincide with start of Spring Football
APRIL
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Review past year’s voting participation and identify where new voters are needed
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Eblast sponsor packet to entire list
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Begin phone calls to past table buyers
AUGUST
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Watch List updated – add preseason honors candidates and SID nominations – Aug 27
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Voting list updated
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Begin full on facebook, twitter and blog campaign
SEPTEMBER
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Prepare voting letters and initial ballots (on line and paper) for distribution
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Begin first round of voting on 9/24
OCTOBER
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Communicate with voters on deadlines for the first round of voting (1st round voting ended 10/11)
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Prepare second round ballots (both paper and on-line) and begin second round of voting (10/15)
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Mail letters to 12 semi coaches
NOVEMBER
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Communicate with voters on deadlines and the end of the second round of voting (11/8)
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Prepare third (final) round ballots (both paper and on-line) and begin final round of voting (11/9)
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Mail letter to 4 finalist coaches and SIDS
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Deadline for information on program (11/15)
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Program sent to printer (11/24)
DECEMBER
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Communicate with voters on deadlines and the end of the final round of voting (12/6)
First round ballots mailed Friday, Sept. 24, voting ends Monday, Oct. 11, semifinalists announced Oct.13
Second round ballots mailed Oct. 15, voting ends Nov. 8, finalists announced Nov. 9
Final round ballots mailed Nov. 15, voting ends Dec. 6, winner announced Dec. 8
